5 e-mail privacy tips for your users

Most users would be upset if they found out somebody had been snooping on their e-mails. But many of them don’t take the proper precautions to make sure that doesn’t happen.

Here are some tips you can pass on to users to help them keep their professional and personal e-mails private:

  1. Lock your computer — If you’re especially concerned about the privacy of your e-mail, don’t leave your mail client open when you leave your desk. Or better, lock your computer so a password is needed to access any of your programs.
  2. Avoid sending mistakes — One common way the privacy of e-mails is compromised: Messages are accidentally sent to the wrong person. To avoid that, try turning off your e-mail client’s auto-complete feature, and always double check the “To” field before you click “Send.”
  3. Be careful about unsecured networks — These days, in order to always be in touch with the office, many users check work e-mail from portable devices on public WiFi networks. But if you’re connected to the wrong network, it may be possible for hackers to spy on your messages.
  4. Don’t skimp on password security — As Sarah Palin learned in 2008, you can never have an e-mail password that’s too difficult to guess.
  5. Watch what you write — One of the best ways to make sure personal information doesn’t get leaked via e-mail: Don’t write personal information in e-mails. Keeping that kind of data to a minimum will minimize the chances that your privacy will be compromised.

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