Almost every office copier and multifunction printer contains an internal hard drive that saves images of the documents that are scanned or printed – and if companies aren’t careful, those images could end up in the hands of criminals.
IT departments put a lot of effort into training users and installing firewalls and antivirus software to keep hackers from accessing company’s network via desktop PCs. But there are other devices with vulnerabilities that can threaten network security – for example, multifunction office printers.
Businesses take on some level of risk every time they allow employees to take company-owned equipment out of the office. One way to limit the risk: Have clear policies about what employees are allowed to do with that equipment.