Protecting sensitive company data starts with an effective IT security policy. In this guest post, IT writer Jenna Rodriguez offers some basic guidelines to consider when creating a policy.
Writing policies is important for effective information management and data breach prevention. However, it”s also difficult to get users to follow those policies and to make sure those rules cover all the necessary bases. Here are four rules IT should keep in mind when writing an IT security policy:
1. Include top management
One of the most important things to keep in mind is the people on top. To have serious IT security policies, IT must have support from upper management, both in the background and publicly. When it comes to IT, the people in charge need to take security rules seriously and make it a priority. That will set an example for others in the company, and help make sure IT security gets the funding it needs.
2. Centrally manage policies
Not only does management need to be tight-knit, policies need to be managed centrally. The ideas and rules need to be based on a strategy that is common within the whole organization. It does not help to have a serious IT security policy if not everyone is following the same policy. Upper management should convey the message across the whole company, and people from all areas should give their input regarding security ideas.
3. Let policies evolve
IT security is constantly evolving, and IT security rules need constant updates to stay on top of all of the changes. Ideally, an organization should hold meetings on a regular basis and get input from employees and experts.
4. Avoid discipline
When the rules are intentionally violated, the company should act accordingly — but if a user makes a mistake or questions something, discipline may not be the best approach. Some people do not understand the importance of IT security or may have a hard time knowing how to keep data secure. In the case of a mistake, training might be a better response than punishment.
About the author: Jenna Rodriguez writes about information technology, professional development, business and her journey earning an .