A lot of IT pros got a good chuckle when they recently found out that at least one government department is still using 3.5″ floppy disks delivered by couriers for security’s sake.
But behind the laughter, they probably had to admit: There are some outdated systems still at work inside their own department.
The reason for this is often money. Getting new systems approved and set up doesn’t come cheap, and that can be a tough sell. Sometimes the reason is simpler: If it ain’t broke, why fix it?
In fact, some companies are ditching technological solutions altogether.
The thought is with threats to cloud storage and weaknesses in networks, the safest place for documents may be locked away in a drawer.
Obviously, this isn’t a solution for every company in every situation. But it does call into question whether technological solutions are always safer than the systems they’re replacing. Some could cause more problems than the solve and create more inconveniences.
Be sure to consider:
- Whether security will be enhanced by a new system
- If the costs of that security outweigh the benefits, and
- What other solutions could be equally effective.